If you’ve had the pleasure of planning an event you’re aware of the amount that is involved in selecting the right venue and setting up the technology, making sure your guests are comfortable, and, of the course, making it memorable. But there’s something that a lot of us forget: events can generate an enormous amount of waste and consume an eye-opening quantity of energy.
It’s time for changes. The public is increasingly recognizing that events don’t need to have a massive environmental impact. Whether you’re organizing a small team offsite or a major hybrid conference, promoting sustainable events isn’t just the responsible thing to do it’s the smart thing to do.
Why Green Your Event?
Here’s a figure that could surprise you: A typical 3-day event with 500 guests can generate about 2,835 kg of waste, and consume around 300,000 kWh of energy. That’s more than just a massive number but also an enormous chance to make improvements.
People today are worried about sustainability. They want their favorite brands to be seen as being sustainable. By planning a sustainable event it will not only benefit the environment but also demonstrate to your audience that you have value beyond the screen or stage.
Simple Waste Management: The Most Effective Method to Reduce Clutter
Let’s begin by eliminating waste. The pile of garbage that is left at events is often the best gold mine. This includes single-use items like food leftovers as well as printed materials and brochures no one ever reads. If you are able to plan it, waste management that is sustainable can be accomplished.
Here are some small changes which can make a major change:
1. Switch out disposables and plastic cups and utensils to compostable and reusable alternatives.
2. Go paperless: Use event apps or QR codes instead of printed materials.
3. Donate the leftovers.
4. Recycling stations are a fantastic method to get people to recycle.
The goal is progress not perfection. Every scrap of waste you divert or reduce is a win.
Managing Energy Like a Pro (Without Being One)
Making smart energy decisions does not require an expert engineer. Being conscious of the power events consume is the first step towards change. When we talk about strategies for managing energy during events, it doesn’t mean sacrificing the comfort of your guests or technology, but being mindful of how you are using them.
Here are a few simple methods to cut down on your energy usage:
1. Select venues that have been certified as sustainable or using sustainable energy sources.
2. Use LED lighting as well as energy-efficient equipment for AV and displays.
3. Hosting virtual elements or hybrid elements will decrease the requirement for travel and venues.
4. Simple is best: the most elegant configurations are those that use less power.
The goal is to provide an experience that’s as powerful but uses less resources.
GreenUP Checklist, Your Secret Weapon
If you’re unsure how to start using tools such as the GreenUP Checklist can make life a lot easier. It breaks down the steps to an environmentally friendly event into clear, doable actions whether that’s working with vendors on eco-friendly materials or simply encouraging guests public transportation.
This checklist is built around the United Nations’ Sustainable Development Goals, so you know you’re aligned with something greater than just the event itself.
You can make a difference
At the end of the day, promoting sustainable events isn’t about being perfect, but rather being deliberate. However many steps you take, you are aiding in shifting the industry towards a better way of doing things.
People will remember the amazing speakers, the enjoyable interactions, and of course it’s a realization that your event didn’t feel dated or unimportant. Lead with purpose and show that your event is focused on taking care of our planet.